Theses Editing Instructions
The theses metadata in the Research Repository contains much of the same information as the DAI record and the cataloguing record. As you edit the theses in the Repository, have both the cataloguing record and DAI record open for comparison. For each field, follow the instruction put forward in the:
Theses have been added with its DAI and/or cataloguing information, so the metadata should mostly be okay. The Repository has a feature which allows items to be put into “Review” before being made publicly available. The theses added from the DAI are in this Review stage so their files and metadata can be checked before the public can see them.
Go to http://research.library.mun.caand login. Click on Review. You should only see Thesis items that need editing. If other item types appear click on Filter and restrict to Item Type: Thesis.
Choose a thesis and click on the icon of the paper/pencil – “edit item.”
Repository records metadata and file submission are divided into workflow phases (Type, Upload, Attribution, Details, etc.).
The Upload phase is where the actual file is uploaded (along with any supplementary files). In this phase, first of all, ensure that there are two PDF files for the thesis (one will be PDF, the other will be PDF/A). Open the files and make sure they correspond to the metadata in the rest of the record. To see the metadata for each of the files, click on “Show Options.” Follow the instructions set out in the Eprints Theses Editing Manual for each of the PDF files present.
If there is no PDF file, let Dean or Iris know. They will find the appropriate file.
Continue following the Theses Editing Manual for all of the fields. When finished with a workflow phase, click “Next” at the bottom, or click on the next workflow phase label. Some fields are listed as “required” (indicated by a star) – the repository will require that you fill in a value. If you don’t have a value for that field, you can force it to move to the next workflow phase by clicking on the next workflow phase label at the top of the screen.
When you come across the Notes workflow phase and the Metadata Status field, after you’ve filled this field out appropriately, click on “Next”. A summary of the metadata record will appear. If the record looks good, click on “Move to Repository”.
To edit the next thesis, click on the Review link at the top of the page which will take you back to the review queue.
If you're finished with the metadata and the item needs to be rescanned, still click on Move to Repository since the file replacement will be done separately.
If there are any strange or unexpected values (or patterns of them), they may be the result of the metadata conversion process. Let Iris or Dean know if you find anything particularly strange.
Supplementary Material / Accompanying files
Many theses have supplementary files / material that accompany the thesis (e.g. data, audio, or video files).
Some of these have been digitized and put on the DAI. These will be dealt with as part of a separate batch project, adding the supplementary material en-masse. The process at the moment will only deal with the thesis or dissertation itself.
Since some of the original scans made from microfiche at LAC were of such poor quality, the digitization unit is in the process of re-scanning the paper copies. The current PDFs on the research repository will be replaced by improved copies as a separate project once this re-scanning is complete.
Accents, Diacritics, Subscripts, Superscripts, Special Characters, etc.
The issue of special characters has come up frequently in the theses. The general rule is to try to replicate the content as much as possible in the title and abstract fields. The accents, diacritics, and some other special characters should be fine in the Research Repository for the most part. The superscripts and subscripts can be problematic. For abstracts, use the following sources for copying and pasting if necessary:
1. Go to the item in the DAI, click on the Abstract page and select "Page and Text" from the drop-down and hit Go. The page level text from the OCR will show up. Copy and paste that and use it as your base document.
2. Proquest may have a superior copy
3. The PDF copy in the repository may also be sufficient
4. For superscripts and subscripts that don't come in as they should from the copying/pasting function, use the table of unicode symbols below. If a symbol isn't available below, enter text in normal size font.
Greek Characters (Normal Size Font)